UTILIZING KEYBOARD SHORTCUTS USING GMAIL

Shortcuts enable a person to handle emails faster in Gmail. Using shortcuts can save a lot of time and boost overall email productivity.KEYBOARD SHORTCUTS USING GMAIL

CREATING, SENDING AND FORWARDING EMAILS USING SHORTCUTS

A person can quickly create, send, or forward a Gmail message using Gmail keyboard shortcuts. Creating, sending, or forwarding a message using shortcut entails:

  • To Create a message: To do this, press the C key
  • To create a new message in a new browser tab: Press the D key
  • To send an email: To do this, press Ctrl+Enter. This sends an open message
  • To forward an open message: Press the F key

REPLYING TO EMAILS

By using the A and R keys, one can quickly reply to email messages or send to multiple recipients

  • Press R key to reply to an open message
  • Press the A key to reply to all recipients of a message

SCROLLING THROUGH EMAILS

These shortcuts help in navigating through messages:

  • Press the J key to scroll down
  • Press K to scroll up
  • Press N to quickly scroll down multiple conversations in a thread

SELECTING MULTIPLE EMAILS

Shortcuts come in handy when a person needs to select a bunch of emails at the same time.

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First, you check the box beside the first email in the series. Press and hold the shift key and check the box for the last email in the series. On doing this, everything between both boxes will be selected.

ADDING FORMATTING TO EMAIL TEXT

The individual commands used here are not to be pressed simultaneously, you press one, then the other

  • Bold text: You highlight the text you wish to bold, then press Ctrl+B
  • Italicize text: To italicize a text, you highlight it and then press Ctrl+I
  • Underline text: You highlight the text you intend to underline and then press Ctrl+U
  • Undo the last action: To undo a previous action, press Ctrl+Z

ADDING ELEMENTS TO AN EMAIL

This involves adding numbered lists, bullet points, and others. We use the following keyboard shortcuts. The shortcuts or commands here must be pressed together (simultaneously)

  • Inserting a URL link, highlight the desired text, then press Ctrl+K
  • To insert bullet points, place the cursor where you want the bullet list to appear, then press Ctrl+Shift+8
  • To insert a numbered list, place the cursor where you want the numbered list to appear, then press Ctrl+Shift+7
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USING THE “GO TO” SHORTCUTS IN GMAIL

For these shortcuts, the individual keys are pressed one after the other. The keys help in navigating Gmail.

  • To open Google tasks, press the G key and then K key
  • To go to the contact list, press the G key and then C key
  • To check out starred conversation, press the G key, then the S key
  • To see sent messages, The G key, and T key
  • To see message drafts, press the G key and D key
  • To see all messages, you press the G key and the A key
  • To move across different fields, press the Tab key. To go in the opposite direction, press Shift+Tab key

Remembering the shortcuts could be a herculean task for many, this is solved by using another keyboard shortcut: Press Shift+?

This command brings to details the shortcut or shortcuts a person needs at any particular time.

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