Get the best solutions ae process that can give your insurance after crash of any of your application, files, in your system. It s we figure out how to back up lotus notes emails/contents to the hard drive. Backup is a tangible disaster recovery plan.
Most times, people fail to do this and at the time they get a crash of your current storage device, they would be unable to recover the files. This can as well have an effect on this person’s health, career, and so on, depending on the category of the file.
As the case may be, this same thing can as well be applicable in Lotus Notes applications. Users may forget to back up and result in loss tragedy.
What is lotus note about?
However, notes are notable email clients used by the organization as a result of unique features. Thus such IBM Notes database files on the local system necessarily need to be kept safe in case of any corruption or error.
Benefits why you should Backup Lotus Note Database
- Most times, IBM Lotus Notes shutdown unexpectedly. As a result of this, it is wise to have a backup of Notes emails on the local machine. On that pace, such a file can further import to any other email.
- Storage space is always limited and as such can get filled up. It can result in various issues. One of the issues is that it limits the user’s access to the Lotus Notes data files/folder. The backup will make it easy for the user to save emails from lotus Notes on the local system.
- It is directly easier for an organization to switch from Lotus Notes to another email program. So the backup file can be moved to another application.
- The key importance of backup is that when the lotus Notes gets corrupted and all of the data files got lost, you can access it back via the backup files.
How to Backup Lotus Notes Emails to Hard Drive?
There are diverse ways to get the Notes mailbox items such as email, contacts and more on the local machine. Let’s look at it from different angles to get the solutions.
Step 1: Convert to PDF
- Mark all the email messages that you would want to save to the local drive. After that, use the drag and drop method to move it to another location. Doing this will create an EML file for each email message.
- Afterward, open all the EML files with Outlook application.
- Once you open the file’s tab, select the “save as” option. Then save the file on the HTML format.
- You can now view the HTML file in the Microsoft Word program and save it as a portable Document Format or PDF.
- Lastly, all your emails get converted to PDF format and stored on the local hard-drive.
- Launch the IBM Lotus Notes program on the system.
- After that, select action > archive > create a criteria option from the resultant menu.
- Next on the screen are the Archive settings windows that will display. Enter your name for the archive folder.
- I look forward to the criteria corresponding to the checkbox. Click on the selection criteria.
With this, you can now move to save emails from Lotus Notes.
- You can now change the location and default name of the folder as per the need.
- Click on schedule and select the date and time in order to migrate to the automatic archiving process.
- Lastly, click on Actions > Archive > Archive now option. After that, a box will appear on the screen and click yes.
This method requires users to have IBM Notes and Outlook application on their system. If yes, follow the below guidelines.
- Open the IBM Notes program
- Click the .nsf files that you wish to export in MS Outlook and click on open
- Click on File and select the Export option from the menu.
- Next, the Export Wizard window will be displayed on the screen. Move ahead to backup the Lotus Notes emails and contacts to the hard drive. You can do this by selecting the Comma Separated Value option and click on Export.
- Choose all documents option from the CSV Export window and click OK.
- Now open the Outlook program and click FILE. Click on open from the drop-down menu and pick the import option.
- You will see the Import and Export Wizard option. Choose the Import from another program file from the list and then click on next to proceed further.
- From the next window, select Comma Separated Values option from the list and then click Next.
- Enter the location of the NSF file using the browse option.
- Click on Finish to exit the task when you are done.